Last fiscal year, funds were approved to move forward with the purchase of OnBase by Hyland, Inc.
What is OnBase? OnBase is an Enterprise Content Management (ECM) solution. OnBase combines the ability to manage our documents, processes, and data on one platform.
Why Go to OnBase? The goal is to eliminate/limit the use of paper on campus and secure sensitive student/employee data. By going to OnBase we are essentially digitizing the campus, which provides several benefits to the College:
Where is Meredith on the OnBase Project? Over the last year, Technology Services and the Provost’s Office have been collaborating to capture data from both the Administrative and Academic sides of campus. Progress on the project is as follows:
Who is the DRS Group? The DRS Group is a certified scanning company located in Virginia. Meredith has an active contract with the DRS Group to provide scanning and indexing services to the campus. Any Department is welcome to use the DRS Group to scan and index their documents. If needed, Departments can opt for on-site scanning services for files/documents that need to be kept secure and on-campus.
Who is next to join OnBase? Institutional Advancement is next on the list to join the Meredith OnBase System. If your Department wishes to be next on the list, please contact Angela Gouge, director of information systems, at email@example.com or (919) 760-2243.
Next Steps after Scanning and Indexing Documents? Next steps would be to test and utilize the Forms and Workflow piece of OnBase. We hope to begin testing in the Fall of 2018.
More information to come as the project progresses.