Meredith continues to follow CDC and governmental recommendations to help prevent the spread of COVID-19. As we continue to navigate the coronavirus pandemic, we are especially sensitive to the health and well-being of all. 

Meredith College Community Standards offer an extensive reminder of the courtesies and care we show each other and our expectations for personal responsibility. As always, we are mindful that information and expectations are fluid, based on the best science and guidance we have at any given time; standards may be updated as changes occur. It is the responsibility of each student to adhere to the currently posted Community Standards to protect Meredith College community members and the community at large. In addition to the Community Standards that are communicated by the College, students should also be attentive to local and state regulations and ordinances in place to limit the spread of COVID-19.

These Community Standards have been established to minimize the spread of COVID-19 and to promote the health, safety and well-being of Meredith College community members and other communities.

We expect that everyone on campus will understand the critical impact of the COVID-19 pandemic, take personal responsibility in following these Community Standards, and encourage others to do so. Our first and preferred approach to assure compliance with these standards will be through education and communication. The College has created a Community Standards Task Force to address serious or repeated violations of the Community Standards. We do so to keep our community safe.

Community Standards – On and Off Campus

Reporting Symptoms and Exposures

For the sake of individuals and the entire Meredith community, students and employees must continue to report all known COVID exposures and symptoms, regardless of their vaccination status. Clinical decision-making for vaccinated and unvaccinated individuals may differ. Not reporting symptoms or exposures is a violation of Meredith’s Community Standards.

Students must immediately report to Student Health symptoms and known exposures to a COVID positive individual. Reports should be made via email to healthcenter@meredith.edu.

Employees must report any COVID exposures to the Office of Human Resources at (919) 760-8898 or hr@meredith.edu.

Use of CampusClear App

All students, employees, and visitors are required to complete a COVID screening questionnaire via the CampusClear app prior to coming on campus. As of 5 p.m. on Friday, March 5, 2022, CampusClear will no longer be checked at the front gate.

Face Coverings

To help keep our community safe, Meredith has required the use of face coverings for all students, faculty, staff, visitors, and vendors/contractors when in indoor common or public areas even when one is the only individual in that area.  

In acknowledgment of improving COVID-19 metrics on campus, in Wake County, and across N.C., Meredith College will further relax our community standards, effective at 5 p.m. on Friday, March 4, 2022

  • Masks are encouraged but will be optional in indoor spaces on campus, with the exception of clinical spaces such as Carroll Hall and athletic training rooms, designated spaces in the Learning Center, and childcare facilities. The Lowery Fitness center will be mask-optional during open hours. 
  • Meredith officially moved to masks optional in most classrooms beginning  March 21.

Wearing a face covering indoors continues to be encouraged. For face coverings to be most effective, they must be used properly. Please review the links that follow to ensure you are using your face covering properly. These links are also available on the campus Staying Strong site:

We recognize that many individuals will continue to wear face coverings for many reasons. While units or departments should not put face-covering requirements in place that are stricter than the policy at the college-wide level, individual employees can designate the mask-wearing preference in their private offices through a door sign that is available through the MyMeredith/Marketing page under the heading COVID-19 campus signage. We encourage everyone to carry a mask, so you can respectfully comply with these preferences.

Additional resources about masks and face coverings: CDC How to Wear Masks and WHO’s Advice for the public: When and how to use masks 

Physical Distancing

  • Students and employees should maintain a minimum appropriate distance as circumstances dictate.
  • Campus community members should remain mindful of physical distancing and follow occupancy requirements in small spaces such as elevators, stairwells, and restrooms. 

Testing

  • COVID-19 testing on campus continues for those students required to do so.

Hygiene

  • Engage in frequent hand-washing for at least 20 seconds each time. 
  • Use hand sanitizers and wipes frequently.  
  • Wiping commonly touched surfaces before and after use is recommended. 
  • Use disposable tissues to cover your mouth and nose when sneezing or coughing. 

Additional resources on hygiene: 

Expectations for Campus Common Areas, Classrooms, Meeting Rooms, Restrooms and Elevators

  • Follow all campus and community standards and requirements (i.e. expectations for face coverings, physical distancing etc.). 
  • Adhere to any posted limits on the number of people permitted in campus spaces.

Residence Life Requirements and Expectations for the Residence Halls and Oaks Apartments

Requirements are designed to keep the community safe, therefore they are not optional. Everyone who lives on campus must adhere to all requirements. 

While living on campus, you and your classmates are required to do the following: 

  • Follow all campus and community standards. 
  • Get a flu shot by Monday, October 18, 2021, unless an exemption is already on file with the college. 
  • Follow all campus requirements for COVID-19 testing.
  • Normal guest policies are in place for the Oaks as of Monday, March 21, and for residence halls as of Thursday, March 24. College policies for resident students are available in the Student Handbook.
  • If you are symptomatic or come into contact with an individual who is COVID positive, you may be relocated temporarily to a quarantine space. All students must continue to report all known COVID exposures and symptoms, regardless of their vaccination status. Clinical decision-making for vaccinated and non-vaccinated individuals may differ.
  • You could be relocated in order to clean, disinfect, or otherwise treat an area in which you live.
  • During the academic year, one campus residence hall will be used for isolation/quarantine. Resident students who need to quarantine or isolate, as determined by Student Health Services, will be temporarily assigned rooms in this residence hall. These rooms are furnished with a microfridge, linens, soap, tissues, and towels. Meals will be dropped off to these rooms each day. Additional instructions will be provided to students needing this service.
  • Contract tracers (Student Health Center or health department staff) will notify students if they need to be tested or if there is a need to quarantine or isolate.

Off-Campus Expectations for Meredith Students

  • In addition to the Community Standards that are communicated by the College, students should also be attentive to local and state regulations and ordinances in place to limit the spread of COVID-19.  
  • When off-campus, students are required to comply fully with the restrictions on gatherings and requirements for face coverings and physical distancing put in place by the Governor, the College, and public health authorities. Failure to do so can result in disciplinary action. 
  • Follow current guidance from the State of North Carolina at https://covid19.ncdhhs.gov/ 

These Community Standards have been established to decrease the spread of COVID-19 and to promote the health, safety and well-being of Meredith College community members.  

Reporting Process and Outcomes  

In accordance with the Meredith College Student Handbook and Honor Code (https://www.meredith.edu/dean-of-students/honor-code), students are expected to abide by College policies and regulations (i.e., the Meredith College Community Standards), and comply with official college instructions given by College officials in the exercise of their official duties during the COVID-19 pandemic and recovery. As for violations of the Meredith College Honor Code, failure to adhere to the College’s Community Standards and local and state ordinances during the pandemic and recovery may be subject to disciplinary action.

In addressing violations of the Community Standards, a Community Standards Task Force has been established during the COVID-19 pandemic to supplement the work of the Honor Council. The Task Force is comprised of the Dean of Students and the Assistant Dean of Students (who serves as adviser to the Association of Meredith Commuters and Honor Council), in consultation, as appropriate, with the President of the Association of Meredith Commuters, Residence Hearings Committee Adviser, the Honor Council Chair and the Residence Housing Association Vice-Chair who serves as the Residence Hearings Committee Chair, and other relevant campus community members. In matters that involve a student enrolled in a graduate or post-baccalaureate program, a graduate program coordinator will also be included in the consultation. The Task Force will emphasize education about community standards and public health practices to contribute to the health and safety of campus. The Task Force may also refer Community Standards violations to the Residence Hearings Committee or Honor Council. Information about how violations are reported and addressed is outlined below. Thank you for contributing in healthy ways to our campus community.

Violations in the Residence Halls and Oaks Apartments   

Violations of Meredith College Community Standards (Community Standards) in the residence halls or Oaks apartments should be reported to the Resident Assistant (RA) on duty or Community Assistant (CA) on duty by using the number provided to residents by the Residence Life Staff. The report should include a description of what occurred, who was involved, and the location of the incident. Any violation of the Meredith College Community Standards should be reported in a timely manner, and as close to the time of the incident as possible.

After receiving notice of the violation, the RA or CA on duty will investigate the situation. The RA or CA may solicit the assistance of the RA or CA on the floor in which the incident occurred, or the Residence Director (RD) if in the residence halls or Apartment Manager (AM) if in the Oaks apartments. The RD or AM can also be contacted by the RA or CA on duty if there are any questions involving how to handle the violation or additional backup and support in resolving the incident is needed.

During the investigation of the incident, if the RA or CA on duty finds a student in violation of the Community Standards, they will inform the student of the violation and request that the student comply with the Community Standards. At the conclusion of the incident, the RA or CA on duty will also submit an incident report (using the current template for incident reports occurring in the residence halls or Oaks apartments). The RA on duty should submit/email the incident report to the MCRAonduty@gmail.com and the RD of the residence hall in which the incident occurred. The CA on duty should submit/email the incident report to the AM. In the event that the violation was observed by an RD or the AM, the RD or AM involved in the incident will complete an incident report and keep it on file with their student records.

Reporting Process for Violations in the Residence Halls 

After a report is filed for a violation of the Meredith College Community Standards (Community

Standards) in the residence halls, the Residence Director (RD) on the Residence Life Critical Response Team and the RD in the residence hall in which the incident occurred will review the incident report and determine whether an Educational Warning for the violation should suffice or if it should be referred to the Community Standards Task Force. If the RD of the residence hall in which the incident has occurred determines that the incident will not be referred to the Community Standards Task Force, then violations will be addressed by the RD in the residence hall in which the incident occurred. A student who wishes to appeal the RD’s decision may contact the Director of Residence Life.  

Reporting Process for Violations in the Oaks Apartments 

After a report is filed for a violation of the Meredith College Community Standards (Community Standards) in the Oaks Apartments, the Apartment Manager (AM) will review the incident report and determine whether an Educational Warning for the violation should suffice, or if it should be referred to the Community Standards Task Force. If the AM determines that the incident will not be referred to the Community Standards Task Force, then violations will be addressed by the 6 AM. A student who wishes to appeal the Apartment Manager’s decision may contact the Director of Residence Life.

Violations Occurring on Campus Grounds or in Campus Common Areas, Classrooms, and Meeting Rooms 

Violations of Meredith College Community Standards should be submitted in writing and directed to the Office of the Dean of Students via email at deanofstudents@meredith.edu with the subject line: Community Standards Violation. The report should include a date of the incident, description of what occurred, who was involved, and the location of the incident. Any violation of the Meredith College Community Standards should be reported in a timely manner, and as close to the time of the incident as possible.

After the Office of the Dean of Students receives notice of the violation, the incident will be referred to the Community Standards Task Force. The Community Standards Task Force will determine if an Educational Warning will be issued or if the Task Force will consider other sanctions. The Task Force may also consider a referral to the Residence Hearings Committee or Honor Council.

Any reporting done to confidential campus resources (chaplain, counselors in the Counseling Center, or staff in the student health center) will not be shared with the Office of the Dean of Students and is not an official report of violations.

Violations Occurring Off-Campus 

Reports of off-campus violations may be submitted to the Office of the Dean of Students, deanofstudents@meredith.edu 

Communication of Outcomes of Reported Violations

Outcomes related to how Community Standards violations are addressed by the Community Standards Task Force, as in all Honor System procedures, are private and are considered student records information protected by FERPA. Therefore, the person who reports a violation may not know its outcome but can be assured that the College takes each report seriously and may issue sanctions ranging from an educational warning to expulsion.  

Sanctioning Guidelines

First violation of the Meredith College Community Standards or ordinances/regulations: the student may be issued an Educational Warning, which consists of written notification that the student has violated the Meredith College Community Standards and advises that repetition will result in a more severe sanction and referral to the Meredith College Community Standards Task Force. This notification will be sent to the student’s Meredith College email address and includes the violation and a reminder of the significance of abiding by the Meredith College Community Standards, along with educational information from relevant sources related to reducing the spread of COVID-19. A record of the warning is kept on file with the Community Standards 7 Task Force. If a reported violation is considered, even as a first violation, to be serious or egregious, the violation may be referred directly to the Community Standards Task Force.

Second violation of the Meredith College Community Standards and/or ordinances and regulations: the student will be referred to the Meredith College Community Standards Task Force. The Community Standards Task Force will determine the appropriate sanction for the violation of the Meredith College Community Standards. Conduct outcomes may include any sanctions outlined in the Meredith College Student Handbook and Honor Code.

If a first violation is serious or if violations are repeated, the student may be subject to immediate referral to the Community Standards Task Force and more severe sanctions. Severe sanctions may include partial or full removal from classes, on-campus living, educational activities, campus events, traditions, club/organization leadership position, socials, or from campus itself. Sanctions may also include emergency removal or suspension from classes and/or campus while a student is going through a Task Force or Honor Council process.

Appeal Process

A student may appeal Meredith College Community Standards Task Force action to the Vice President for College Programs. To do so, the student must email a written notice of their appeal to the Dean of Students within 48 hours of receiving notification of action from the Meredith College Community Standards Task Force. The appeal must state clearly the reason for the appeal. The Dean of Students will then present the appeal accompanied with relevant documents to the Vice President for College Programs for her review and decision. The Vice President may also consult with other campus administrators as needed to consider the appeal. The appeal decision typically will be communicated to the student within ten days. The decision of the Vice President is final.