Information maintained by Meredith College in its administrative computing systems is a vital asset that will be available to all college employees who have a legitimate need. The granting of access will be consistent with the college’s responsibility to preserve the integrity of such data by all appropriate means and to protect the privacy of records, as required by federal legislation.

Meredith College owns all administrative data. Individual departments, offices and personnel may have specific, limited stewardship and maintenance responsibilities for portions of the data as well as for the computer operating systems, database engines, application software, and the hardware platforms enabling the administrative information systems.

The college’s Senior Management Team, headed by the president, is charged with the responsibility for establishing appropriate college-wide data and information management policies and procedures. The four college Vice Presidents (Academic Affairs, Business and Finance, Institutional Advancement and Student Development) have specific responsibility for data and information in their operational areas. The management, maintenance and access decisions are typically delegated to subordinate managers and supervisors in their areas of responsibility. Maintenance of all associated hardware and system software is the responsibility of the Technology Services Department.

Within a given office or department the responsible manager determines the required level of access for whoever fills a particular position based on the concept that appropriate access is that which is necessary for the successful completion of the tasks for which the individual is responsible. The process for requesting access to any additional information is as follows:

• In cases where the requested information extends beyond the department head’s purview, the department head, if s/he agrees with the need for the data, will forward the request for approval by the manager who is responsible for the information.

• In those cases where agreement on access level cannot be reached or uncertainty exists, the appropriate Vice President resolves the issue.

• When an individual leaves a position the department head or vice president will submit written notification (or e-mail) to Technology Services to remove that individual’s access to data.

• In all cases the role of Technology Services is limited to implementing the agreed upon access (or deletion thereof) as soon as a written request (or e-mail) is received from the responsible manager or Vice President.

Demographic Information - Responsible Managers: Directors of Admissions for various programs (Applicants), Registrar (Students), Vice-President for Business and Finance (Employees), Controller (Vendors), Vice-President for Institutional Advancement.

Birth date

Admissions Management - Responsible Manager: Director of Admissions, Vice-President: Student Development

Admit Status

Academic Records - Responsible Manager: Registrar, Vice-President: Academic Affairs

Class Level

Registration - Responsible Manager: Registrar, Vice- President: Academic Affairs

Waitlists

Curriculum Management- Responsible Manager: Registrar, Vice- President: Academic Affairs

Faculty Information- Responsible Manager: Vice- President for Academic Affairs

Faculty Qualifications

Accounts Receivable/Cash Rcpt- Responsible Manager: Controller, Vice-President: Business and Finance

Residence Life- Responsible Manager: Director of residence Life, Vice-President: Student Development

Financial Aid- Responsible Manager: Director of Financial Aid, Vice-President: Student Development

Payroll/Personnel- Responsible Manager: Vice- President for Business and Finance

Benefits/Deductions

General Ledger- Responsible Manager: Controller, Vice-President: Business and Finance

Accounts Payable- Responsible Manager: Controller, Vice-President: Business and Finance

Benefactor- Responsible Manager: Vice-President for Institutional Advancement

Scheduling (AdAstra)- Responsible Manager: Coordinator of Campus Events, Vice-President: Business and Finance