Letters
Effective letters are as important in a job search as a resume. In addition to the cover letter, you will write thank you letters, acceptance letters and other types of letters as part of your job search.
Types of Letters
Letter Tips
Sample Cover Letter Format
Cover Letters:
- Used to show how your qualifications match the position or work environment.
- Send a letter of application in response to specific job advertisements and vacancy announcements.
- Send a prospecting letter to seek out possible vacancies in specific organizations and generate interviews. Both are usually accompanied by your resume.
- Sample Cover Letter Format
- Sample Cover Letter
Networking Letter:
Uses the name of a mutual acquaintance or other contact person to establish a connection.
Thank You Letter:
Used in several situations, but most frequently after an employment interview.
Write a brief letter to express your appreciation for the interview, reemphasize
key points discussed during the interview, reiterate your continued interest in the
position, and indicate a desire that your candidacy will receive favorable consideration.
Send within 24 hours of the interview.
Sample Thank You Letter
Withdrawal Letter:
Inform other employers and withdraw your application from consideration once you
accept a position.
Declining Letter:
Reject an employment offer as promptly as possible and in such a way that bridges
aren't burned.
Acceptance Letter:
Used to accept a job offer, confirm the terms of your employment (salary,
starting date, etc.) express your appreciation for the opportunity, and, of course,
state your pleasure at joining the organization.
Sample Acceptance Letter
- Never mail a resume without an accompanying cover letter.
- Whenever possible, address your letter to a specific individual using the correct title.
- Individualize your letter for each employer; never mass-produce job search correspondence.
- Use high quality stationery and typing, following standard business letter style.
- Proofread thoroughly to ensure an error-free document.
- Arrange the contents of your letter in a logical sequence, placing the most important items first.
- Convey your message as clearly, simply, and concisely as possible.
- Keep your letter warm, personal, and professional, remembering that business letters are formal, not informal documents.
- Use language that is positive and active, conveying energy, productiveness, and benefit to the employer.
- Keep a copy of all correspondence.
Your Street Address
City, State, Zip Code
Date
Employer/Representative Name
Employer/Representative Title
Organization’s Name
Address of Organization
City, State, Zip Code
Dear (Representative's Name):
Paragraph I: “Why Am I Writing?” Identify the type of position
or inquire as to positions in which you are interested. State how you heard about the
opening or organization. Include a statement of “energy” that begins to
create the match between the position requirements and your qualifications.
Paragraph II: “Who Am I and Why Should You Hire Me?” Describe your skills, experiences, and qualities that relate to the position or area
of interest. Provide examples of your strongest qualifications and how they relate to
the needs of the employer. [While working at the XYZ Corporation as a marketing co-op,
I developed my skills in sales and persuasive communication.] Give information that
goes beyond what is on your resume.
Paragraph III: “My Next Step?” End the letter indicating
your strong interest in the position. Be assertive and state how you intend to follow up.
[I will be calling you in the next week to discuss scheduling an interview.] Thank the
employer for his/her consideration and interest.
Sincerely,
(Handwritten Signature)
(Your name typed)
Enclosure
